Title: Academic Support Specialist

Position Number: 0079846

Hiring Unit: UH WEST O‘AHU, Academic Affairs, Instruction

Location: Kapolei, HI

Date Posted: 07/20/2026

Closing Date: 8/03/2026

Bands: A/B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11- month

Temporary/Permanent: Permanent

Other Conditions: One position to be filled; if there are no qualified applicants at the Band B level, applicants for Band A level will be considered.

Articulation Agreement Support & Clerical Maintenance

Curriculum Processing & Academic Systems Input

Academic Operations & Catalog Production

Academic Personnel Administrative Support

Articulation Agreement Coordination & Liaison Support

Curriculum Support & Academic Systems Management

Academic Operations & Catalog Production

Academic Personnel Administration

• Possession of a baccalaureate degree in a related field and one (1) year of progressively responsible professional experience with responsibilities for academic advising, articulations, curriculum, academic affairs; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of higher education administration as demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with higher education administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of higher education administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

• Possession of a baccalaureate degree in a relevant field and three (3) years of progressively responsible professional experience with responsibilities for academic advising, articulations, curriculum, academic affairs and/or faculty affairs; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities.
• Considerable working knowledge of principles, practices and techniques in the area of higher education administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education administration.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Familiarity or exposure to academic advising concepts and basic navigation of student registration/information systems (e.g., STAR, Banner, or equivalent).
• Basic understanding of the purpose of articulation agreements and degree pathways in higher education.
• Demonstrated ability to find, reference, and follow resource documentation and instructions.
• Demonstrated experience working within established policies, guidelines, and office procedures.
• Demonstrated ability to assist with the coordination or execution of events and projects.
• Competent in Word, Excel, PowerPoint and navigation of the internet.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/