Position Overview

The Athena Real Estate Group is seeking a highly organized, proactive, and service-driven Executive Assistant/Transaction Coordinator to directly support the Team Leader and serve as a key resource for the entire team.
This role is ideal for someone who thrives in a fast-paced real estate environment, enjoys wearing multiple hats, and takes pride in ensuring every detail is handled with excellence.
The ideal candidate is solution-oriented, highly dependable, and comfortable balancing executive support, transaction management, day-to-day operational needs, and is personable.

An active Minnesota Real Estate License is strongly preferred.

Primary Responsibilities Executive Support

• Provide direct administrative support to the Team Leader.
• Manage calendars, appointments, meetings, and travel as needed.
• Prioritize communications and assist with daily workflow management.
• Anticipate needs and proactively solve problems before they arise.
• Maintain confidentiality with sensitive business and client information.

Transaction Coordination

• Ensure all paperwork is accurate, complete, and submitted on time.
• Monitor contract deadlines.
• Communicate with agents, clients, lenders, title companies, and inspectors throughout the transaction.
• Maintain compliance with brokerage and state requirements.

Team Support

• Serve as a resource for Athena team members regarding transaction questions and administrative support.
• Assist with listing preparation and marketing coordination.
• Coordinate client gifts, events, and special projects if applicable.
• Install and retrieve lockboxes and yard signs.
• Deliver listing materials when needed.
• Run occasional errands related to listings or client services.
• Assist with property launches, open houses, and team events as needed.

Qualifications Preferred

• Active Minnesota Real Estate License.
• Previous experience in real estate, transaction coordination, executive assistance, or office management.

Required Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Ability to multitask while maintaining attention to detail.
• High level of professionalism and discretion.
• Self-starter with excellent problem-solving abilities.
• Comfortable learning and utilizing multiple technology platforms.

Availability Expectations

This position requires flexibility to support business needs as they arise. While after-hours communication or urgent assistance may be needed, we strongly value work-life balance and maintain respectful boundaries around personal time. The expectation would be availability by phone or email from 8am-8pm, not consistently.

What We're Looking For

We're searching for someone who:

• Takes ownership without being asked.
• Anticipates the next step before it's needed.
• Remains calm under pressure.
• Loves checklists, organization, and systems.
• Enjoys serving others and creating exceptional client experiences.
• Represents Athena Real Estate Group with professionalism, positivity, and integrity.

Work Environment

• Primarily in-office - Rochester, MN.
• Hybrid flexibility available based on business needs and performance.
• Travel will be required for listings, appointments, and errands.

Why Athena Real Estate Group?

At Athena Real Estate Group, relationships come first. We believe in delivering exceptional service through organization, communication, and genuine care for our clients and one another. We're looking for someone who wants to become an integral part of a collaborative, high-performing team.

Pay: $45,000.00 - $69,999.00 per year

Benefits:

• Flexible schedule

Experience:

• Real Estate: 1 year (Preferred)

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Rochester, MN 55903 (Required)

Work Location: Hybrid remote in Rochester, MN 55903