Job Overview

Cherished Ceremonies Weddings, a premier wedding planning and event coordination company, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We specialise in creating unforgettable, personalised celebrations by managing every detail with the utmost care and professionalism. This is a Full-time, remote position for a candidate based in the United States, offering an excellent opportunity to support a creative team in a dynamic industry. The successful candidate will be the administrative backbone of our operations, ensuring our planners can focus on delivering exceptional experiences for our clients.

Job Title: Virtual Assistant
Company: Cherished Ceremonies Weddings
Location: Remote (United States)
Employment Type: Full-time
Salary: $26 - $39 USD per hour

Responsibilities

As a Virtual Assistant, you will be responsible for a wide range of administrative and support tasks. Your primary duties will include:

Managing and organising calendars, scheduling appointments, and coordinating meetings for lead planners with clients and vendors.
Handling email correspondence, responding to initial client enquiries promptly and professionally.
Assisting with vendor research, outreach, and coordination to build and maintain our network of trusted partners.
Preparing, sending, and tracking client contracts, proposals, and invoices.
Maintaining and updating client records within our CRM system to ensure all information is accurate and current.
Developing and managing detailed event timelines, checklists, and planning documents.
Providing general administrative support to the team as required, including data entry and document preparation.
Assisting with the scheduling and preparation of content for our social media channels.

Qualifications

The ideal candidate will be a self-starter with a passion for organisation and a keen eye for detail. Key qualifications include:

Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar administrative role.
Exceptional organisational, multitasking, and time-management skills.
Excellent written and verbal communication skills with a professional and friendly demeanour.
High level of proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently, take initiative, and manage tasks with minimal supervision.
A strong sense of discretion and confidentiality when handling client information.
Previous experience in the wedding, events, or hospitality industry is highly desirable.
Familiarity with project management software (such as Asana or Trello) and CRM systems is considered an asset.

Benefits

We value our team members and are pleased to offer:

A competitive hourly wage.
The flexibility and convenience of a fully remote working environment.
The opportunity to be an integral part of a passionate and creative team.
A chance to contribute to creating beautiful and memorable events for our clients.