Overview

We are seeking a dynamic and organized Office Assistant to join our team and help keep our 24/7 operations running smoothly. This role is vital in supporting management, staff field and office operations, managing communication channels, and ensuring an efficient environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to contribute to a productive workplace. This paid position offers an exciting opportunity to develop your office skills while supporting a collaborative team.

This position will perform a variety of job duties and requires a person to be self-motivated and willing to learn and be a positive helpful team member. This position requires a valid WA. State driver's license and overall acceptable background. Must have a professional appearance. Job duties, schedule, position status is subject to change at the discretion of management.

Schedule:
Monday through Friday
11:00 a.m. to 7:00 p.m.

Duties

• Manage multi-line phone systems, answer inquiries, and direct calls with professionalism and courtesy, dispatching
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools
• Maintain organized filing systems, both digital and physical, to ensure quick retrieval of documents
• Assist with calendar management and scheduling appointments for team members or clients
• Support front desk operations by greeting visitors, handling client communication, and providing exceptional customer service
• Prepare correspondence, proofread documents for accuracy, and ensure all communications adhere to professional standards
• Utilize QuickBooks for basic bookkeeping tasks, including invoicing and expense tracking
• Perform other job duties as assigned by management

Requirements

• Proven experience in office management or administrative support roles with at least one year of office experience
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Demonstrated experience with data entry, filing, and clerical duties in a fast-paced environment
• Exceptional phone etiquette skills and experience handling multi-line phone systems
• Bilingual abilities are highly desirable to support diverse client interactions
• Technical proficiency in office equipment such as printers, scanners, and telephone systems is preferred
• Strong customer service orientation with the ability to communicate clearly and professionally both verbally and in writing

Join us as an Office Assistant and be a key contributor to our vibrant team! Your organizational talents, technical skills, and positive attitude will help create a welcoming environment while supporting our operations. We value dedicated professionals committed to excellence in administrative support.

Pay: $17.25 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person