ROLE

Executive Personal Assistant

LOCATION

Remote

• Typical working hours: Monday-Friday, 11:00 AM - 7:00 PM PT (with flexibility)

• Weekend coverage every three weeks

COMPENSATION

$180K - $250K base + bonus

PERKS

• 100% employer-paid Health, Dental & Vision (coverage starts day one)

• 401(k) with up to 6% employer match — fully vested immediately

• 15 vacation days, 6 sick days, and 12 paid holidays per year

• Employer-paid Short- & Long-Term Disability

• Employer-paid Life & AD&D Insurance

• $100/month Wellness Reimbursement (e.g., gym memberships)

• Healthcare FSA for pre-tax savings

WHAT WE'RE LOOKING FOR

The Executive Personal Assistant is responsible for managing logistics and communications for all administrative functions of the Principal. This is a rewarding and challenging executive support position that reports directly to the Managing Director. This role demands a high level of common sense, systems knowledge, flexibility, team-building abilities, emotional intelligence, and communication skills.

The Executive Assistant must be able to help manage the Principal's communications, scheduling, logistics, and travel. He or she will be part of a three-person administrative team that works collaboratively and complementarily to proactively and responsively serve the Principal. Success along these dimensions requires a strong sense of ownership that keeps the rate of thread drops and systems failures near zero.

To effectively orchestrate the Principal's business and non-business administrative functions, the Executive Assistant will need to build significant rapport with stakeholders across multiple organizational and external verticals. This individual must also play a strong role in prioritization in partnership with these. This individual should be able to remain flexible and work collaboratively with various departments within the organization.

WHAT YOU'LL DO

Communications & Calendaring:

• Support the accurate and timely management of multiple dynamic calendars, including personal appointments, meetings, events, and complex travel itineraries.

• Consistently monitor multiple shared administrative inboxes and various communication channels to ensure that all scheduling is coordinated, logistics are confirmed, and appropriate parties are informed.

• Assist in managing meeting requests with external high-profile executives, partners, and teams; deliver timely reminders concerning meetings, deadlines, and other commitments.

• Reconfirm meetings with external parties and ensure meeting materials, dial-in details, attachments, and links are all functioning the day of the meeting.

• Coordinate with internal teams (i.e. Security, Hospitality, Estates, etc.) to ensure travel arrangements are confirmed, and information is received by all parties in advance to facilitate a seamless transfer for the Principal.

• Triage incoming requests, e.g., research and procurement queries, directly from the Principal.

Research:

• Maintain and prepare meeting materials, bios, one-sheeters, and decks in tandem with the administrative team and as requested by the Principal.

Family & Personal Management:

• Assist EPA team with health & wellness tracking and management: appointments, initiatives, cutting-edge treatments, and vendor management.

• Assist with the wardrobe and grooming program, coordinating with clothing, hair, and makeup stylists and planning for public appearances and events.

• Coordinating with the secondary Principal's personal team as it relates to family events, holidays, and travel.

Additional:

• Manage ad hoc projects within the Family Office as needed.
  

WHAT YOU'LL HAVE

• BA/BS degree preferred

• Minimum 5+ years of experience supporting a CEO, Chairman, or Founding Member in a fast-paced environment. Background with UHNWIs, politics, high clearance security teams, or celebrity support required.

• Experience working in a family office or high-growth start-up is preferred.

• Desire to work on a close team defined by low ego, collaboration, high standards, and a sense of humor.

• Flexible and responsive during extended or unscheduled hours.

• Willing to provide weekend & holiday coverage on a rotational basis year-round. Dates are decided in advance and coordinated with the rest of the EPA team.

• Ability to think and operate independently with minimal direction. Able to anticipate the Principal's needs and proactively suggest solutions.

• High emotional intelligence and trustworthiness with a growth mindset and desire to continuously learn and improve. Positive attitude with a 'no task too big or too small' mentality.

• Ability to handle sensitive matters with the utmost discretion and confidentiality.

• Highly organized with strong time management skills and the ability to handle multiple concurrent assignments and competing priorities with a high degree of accuracy to meet deadlines promptly.

• Top-rate professionalism with a customer service mindset and the utmost respect when interacting with both internal and external parties.

• Proficient in programs including but not limited to G Suite and Slack. Familiarity with Pitch, WhatsApp, Telegram, Signal, and 1Password is preferred.

• Willingness to learn new tools and software as needed.
  

PRE-EMPLOYMENT REQUIREMENTS

• Pre-employment background check and/or subject interview

• Must be eligible to work in the United States