Position Overview:

Copia Resources CA, Inc. is seeking a high-level, hands-on Human Resources Generalist to support and manage core HR functions. This role requires strong working knowledge of California employment law and compliance, including ADA, CFRA/FMLA, and workers’ compensation. This is an independent HR position that requires sound judgment, discretion, and the ability to work independently while supporting employees and leadership in a fast-paced, hands-on environment. The HR Generalist will serve as the primary HR contact for employee relations, legal matters, and compliance oversight, while also handling day-to-day HR operations like payroll, leaves, and benefits.

Job Duties:

• Manage full-cycle recruitment including posting, screening, interviewing, and coordinating offers for exempt and non-exempt roles.
• Oversee, initiate, and maintain onboarding processes and materials for consistency and engagement.
• Serve as the first point of contact for employee concerns, conflicts, and policy questions.
• Guide supervisors through corrective action, progressive discipline, and termination processes.
• Prepare and document disciplinary actions, coaching plans, and termination paperwork.
• Support and standardize performance appraisal processes and improvement plans.
• Manage all leave types, including CFRA, FMLA, PDL, pregnancy accommodations, and personal leaves.
• Conduct and document ADA interactive process meetings and reasonable accommodations.
• Coordinate workers’ comp claims from initial report through resolution, including communication with adjusters and medical providers.
• Partner with operations to promote workplace safety and injury prevention practices.
• Maintain deep working knowledge of California labor law, including wage and hour, meal and rest break laws, and required postings.
• Respond to audits, wage claims, labor board complaints, and legal inquiries with support from legal counsel as needed.
• Partner with attorneys and insurance representatives on employment-related risk management.
• Support proper FLSA classification, job descriptions, and wage compliance.
• Maintain compliant personnel files, I-9 records, and confidentiality protocols.
• Verify and process semi-monthly payroll using ADP Workforce Now.
• Administer benefits programs: enrollments, terminations, open enrollment, and employee education.
• Track PTO, holiday, and sick time accruals; resolve discrepancies.
• Serve as liaison with benefit brokers, carriers, and employees for benefit issues.
• Identify training needs and help create or deliver onboarding and compliance-related training for employees and supervisors.
• Draft, revise, and implement HR policies and employee handbook content with legal support.
• Support internal and external audits (e.g., EDD, OSHA, benefits, insurance).
• Maintain HRIS system accuracy (ADP Workforce Now), including department codes, PTO rules, and reporting structures.
• Assist in preparing compliance reports (ACA, EEO-1, etc.).

Required Qualifications

• 4+ years of high-level HR generalist or HR manager-level experience
• Associate degree required; Bachelor’s degree or HR certification (PHR, SHRM-CP) preferred
• Valid driver’s license and ability to travel periodically
• Must commit to working from 7:00 am to 4:00 pm in our San Ramon, CA office and must be available for work on select major holidays. This is not a remote position.
• Strong working knowledge of California labor law, leave laws, and compliance
• Proven experience managing ADA accommodations, CFRA/FMLA leaves, and workers’ comp
• Skilled in employee relations, conflict resolution, and documentation
• Spanish fluency is required

The ideal Candidate

• Strong ability to work independently and manage multiple priorities
• High level of accountability and attention to detail
• Organized, detail-oriented, and able to prioritize multiple responsibilities independently
• Growth mindset with a proactive approach to learning and problem-solving
• Experience with Mac systems preferred
• Proficient with ADP Workforce Now, Microsoft Office, and Dropbox
• Experience in working-class or blue-collar environments strongly preferred and highly prioritized

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• high-level HR: 4 years (Required)
• Workers' compensation: 1 year (Required)
• Recruiting: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• San Ramon, CA 94583 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person