Overview

Join our dynamic team as a Hybrid Assistant / Front Desk professional, where your energy and organizational skills will be the heartbeat of our office environment! This role combines front desk responsibilities with administrative support, creating a vibrant, efficient workspace. You will be the friendly face welcoming visitors and clients while managing essential office tasks that keep our operations running smoothly. We are seeking a proactive, detail-oriented individual who thrives in a fast-paced setting and is eager to contribute to a positive, professional atmosphere. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative team.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a warm and welcoming environment
• Manage multi-line phone systems, directing calls accurately and courteously while handling inquiries efficiently
• Maintain organized front desk operations, including filing, data entry, and handling confidential information with discretion
• Support office management tasks such as calendar scheduling, appointment setting, and calendar management using Google Workspace or Microsoft Office tools
• Perform bookkeeping duties using QuickBooks or similar software to assist with invoicing, expense tracking, and basic financial record keeping
• Handle incoming and outgoing correspondence, including emails and mail distribution, ensuring timely responses and proper documentation
• Assist with clerical duties such as proofreading documents, managing office supplies inventory, and supporting administrative projects as needed

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking ability
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and familiarity with data entry processes
• Experience using multi-line phone systems and practicing excellent phone etiquette for effective communication
• Bilingual abilities are highly valued to assist diverse clients and team members effectively
• Knowledge of QuickBooks or other bookkeeping software is preferred for supporting financial tasks
• Strong customer service skills with a focus on client communication and support in a professional setting
• Demonstrated ability to handle confidential information responsibly while maintaining high levels of accuracy in typing, proofreading, and filing tasks

This role is perfect for someone eager to grow their office management expertise in a lively environment. If you’re organized, personable, tech-savvy, and ready to make a positive impact every day—apply now to become an essential part of our team!

Pay: $18.00 - $25.00 per hour

Work Location: In person