ASSISTANT CONTROLLER

F+F Mechanical Enterprises Inc. is seeking an experienced and motivated Assistant Controller to join our Accounting Department. This key role supports the Controller in overseeing daily accounting operations, ensuring accurate and timely financial reporting, and managing core accounting functions. The Assistant Controller will also contribute to process improvements, system optimization, and initiatives that support the company’s continued growth.

Job status: Exempt

Reporting Structure: The Assistant Controller is supervised by and reports to the Controller.

Physical Factors: The Assistant Controller position requires sitting or standing for long periods working on the computer or at a desk is required. Some lifting may be required.

Working Conditions: The Assistant Controller position is full-time, working from 7:30 to 4:00 P.M. in the North Haven office, Monday through Friday. Occasional additional hours may be required to meet the needs of the business.

Essential Functions/Competencies:

Support most aspects of accounting management (billing, tax forms, reporting etc.)

• Payroll including Job Costing / Union Reporting and Relief Tracking/Management
• Oversee Certified Payroll, OCIP, Utilization Reporting
• Billing / Receivables for Construction including AIA Requisitions and Lien Waiver Preparation and Tracking
• Oversee Company Accounts Payables including Job Costing, Subs Lien Waivers Preparation and Tracking and communication with Ops Team
• Communicate with Ops Team to ensure CTC’s, CO’s and all project financials are accurate for monthly WIP Review

Assist in the Preparation of Financial Statement:

• Assist the Controller with monthly and yearly closings
• Maintain accurate balances for Fixed Assets and Vehicle Capital Leases
• Prepare annual Declarations of Personal Property forms
• Manage journal entries, invoices etc. and reconcile accounts for the monthly or annual closings.

Assist with other Accounting Functions in support of business activities:

• Manage cash activities, bank accounts, and monthly reconciliations
• Maintain Cash Flow Projections and reviews with Executive Management
• Maintain & calculates hourly wage rates for all disciplines for estimating, cost accounting and change orders purposes.
• Assist in the preparation of various budgets and forecasts.
• Ability to problem solve software/system issues and any other Accounting / Department problems that may arise.

Professionalism/Teamwork: Maintains positive and professional working relationships with co-workers/employees, vendors, suppliers, customers and clients

Knowledge and Skill Requirements:

• Solid PC skills demonstrate strong competency in working in Enterprise Resource Planning (ERP) or equivalent software, including knowledge of Microsoft 365 with proficiency in Excel.
• Must have knowledge of all aspects of accounting including G/L, Financial Statements, Fixed Assets, Accounts Payable, Bank Reconciliations, Sales Tax in multiple states, Payroll and financial analysis.
• Effective communication and interpersonal skills. Ability to maintain positive working relationships with individuals at all levels of the organization and with customers, suppliers and vendors engaged in or seeking to do business with the organization.
• Ability to problem solve and to make recommendations for continuous improvements.
• Ability to interpret and respond to feedback and criticism appropriately and resolve conflicts and issues professionally
• Ability to manage multiple projects & responsibilities
• Ability to tolerate frequent interruptions and frustrations calmly
• Strong oral and written communication skills
• Ability to work independently as well as part of a team

Qualifications:

• Bachelors Degree in Business or Accounting is required.
• 5-10 years’ experience of applying accounting principles in a business environment is required.
• Experience with Enterprise Resource Planning (ERP) systems such as Viewpoint Spectrum or equivalent is required.
• A working knowledge of construction accounting and or HVAC Service industry is preferred but not required.
• A Certified Public Accountant (CPA) preferred but not required
• Supervisory experience is preferred but not required.

AA/EOE

Job Type: Full-time

Pay: $86,000.00 - $106,000.00 per year

Benefits:

• 401(k) 3% Match
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Accounting Principles: 5 years (Required)

License/Certification:

• Certified Public Accountant (CPA) (Preferred)

Work Location: In person