The Project Coordinator is responsible for coordinating the execution of engineering/manufacturing/support projects in order to meet required schedules. Liaison with internal and external groups such as Manufacturing, Quality, Engineering, Purchasing, various program groups, customer representatives, and vendors. Responsible for cost, schedule, and bid coordination. Track project cost as directed by Project Managers. Understand and manage deliverables and product purchase orders and schedules.

REQUIRED

• Bachelors degree in Accounting, Business Management, Operations Management, Project Management, Psychology, Human Resources from an accredited university. Equivalent education and experience may be considered.
• Proficient in Microsoft Office 365, specifically Word, Excel, PowerPoint, Teams and SharePoint
Must be able to pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access

DESIRED

• Knowledge of Peoplesoft desired.

Experience with coordinating or supervising complex organizational systems or projects preferred.

Knowledge, Skills, Abilities, and Other Characteristics

• Ensures that others involved in a project or effort are kept informed about developments and plans
• Ensures that regular consistent communication takes place within area of responsibility
• Prioritizes and plans work. Requests additional resources when needed and requires little supervision
• Self starter who takes independent actions and calculated risks. Undertakes self-development activities.
Identifies and resolves problems in a timely manner. Gather and analyze information, develops alternative solutions. Works well within a team environment and group problem solving situations.

Working Conditions

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the workplace.
Work surface is stable (flat).

Benefits Statement

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

ESSENTIAL

• Set up and maintain project files to include essential documentation that includes purchase orders, variation orders, meeting minutes and action items.
• Assist with the entry of contract and milestones for billing and invoicing. Coordinate with accounting to establish Contract and Project ID. Gather documentation for kick-off milestones and work with accounting to invoice customers.
• Weekly preparation of activity reports, WIP reports and Purchase commitment reports. Prepare cost reports for Project Managers . Reconcile differences in cost to budget by working with various department to resolve.
• Coordinate project activities with clients, contractors and internal functional organizations.
• Compile data, prepare purchase requisitions and maintain reporting requirements.
• Work with other departments to finalize shipment of goods including shipping documents and physical inventory of parts prior to shipping to clients as required.

NON-ESSENTIAL

• Prepare presentations and set up meetings for Project Managers.
• Planning and coordination of customer visits.
• Follow all UPM, SOX or other internal controls to protect data integrity.
• Support Project Management department in scheduling meetings, travel and expense reporting.
• Assist the location with ordering food for client visits, booking conference rooms and Webex calls.
• Provide support for visitors by escorting on and off the Port.
• Complete communication and correspondence as requested.
• Work within a fast-paced, team environment and demonstrating effective organizational, personal initiative and problem-solving skills, maintaining organizational charts, memos and other general office duties