Job Description

BaySpec, Inc., a San Jose, California based spectroscopic instrumentation company is seeking a self-directed individual to join in this hands-on, roll up your sleeves Sales & Marketing Assistant. This role will support our Sales and Marketing team, and provide backup support to the Management Team at our San Jose, CA office location.

Primary Responsibilities:

• Capture initial customer contact information and ensure customer inquiries are fielded to the assigned account managers
• Provide general customer follow up by phone or email
• Prepare confidential business correspondence and support deal closure transactions
• Make administrative decisions, handle correspondence, schedule calendar appointments
• Contribute to marketing communications efforts, involving advertising and promotional programs
• Coordinate events, such as trade shows, exhibitions, as well as sales training meetings
• Arrange department and group meetings ensuring all necessary information is available for discussion; help track department-level projects, activities and results
• Exercise discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies

Required Skills

• Outgoing personally, capable of engaging conversations with potential customers
• Must have a high level of proficiency in Outlook, Calendar, Word, Excel and PowerPoint
• Strong organizational skills and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure smooth and efficient office operations
• Solid internet and web tool skills
• Experience with creative software packages such as Adobe CS4 nice to have
• Working knowledge of CRM database systems not required but a plus
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks
• Experience with creating on-line advertisements a plus

Required Experience

• Three plus years in Sales & Marketing oriented Assistant role, ideally in High Technology environment.
• Ability to handle confidential and sensitive information with integrity and professionalism
• Expert level skills in all Microsoft office suite products, including Power Point and Excel
• Strong written and verbal communications skills
• Outstanding organizational and time management skills
• Ability to interact in a multi-cultural environment, and with all levels of management

Job Location

San Jose, California, United States

No relocation assistance provided

Position Type

Full-Time/Regular

For immediate consideration please email resume to: BaySpec Inc., email: jobs@bayspec.com