Overview
The Business Administrator serves as the primary manager of all financial and administrative operations at Highland Presbyterian Church.

Essential Responsibilities Include:

Financial Management & Accounting

• Maintain and oversee all bookkeeping and accounting activities, including contribution posting, data entry, account maintenance, and general ledger accuracy.
• Process accounts payable, review incoming transactions, and ensure proper documentation and approvals.
• Prepare payroll information for submission to payroll service, and review payroll service reports.
• Prepare and distribute monthly financial statements to staff and leadership; assist the Treasurer with financial analysis and reporting.
• Perform timely bank reconciliations and maintain secure records of all financial documents.
• Produce quarterly and annual contribution statements; respond to member inquiries regarding giving records with confidentiality and care.

Compliance, Audit & Year-End

• Manage year-end close processes and coordinate the annual financial review with external accountants.
• Ensure timely submission of all regulatory and compliance filings, including semi-annual sales tax refund applications.

Budgeting & Financial Strategy

• Partner with the Finance Committee and ministry leaders to develop, review, and administer the annual operating budget.
• Provide financial guidance and data to support stewardship initiatives and other fundraising activities.
• Monitor budget performance and proactively communicate variances, trends, and concerns to the Treasurer and Finance Committee.

Administrative & Committee Support

• Support committees with business operations, including Memorial Garden record management and plaque/niche coordination.
• Request bids for facility projects and ensure that leadership is kept informed of progress, concerns, and completion status.
• Participate in monthly Finance Committee meetings, offering reporting, analysis, and recommendations.
• Maintain confidential records and promote sound internal controls and stewardship standards throughout the church.

Qualifications

• Minimum 2–5 years’ experience in bookkeeping and accounting.
• Familiarity with Automated Church Systems (ACS) or other church database software preferred.
• Proficient in use of MS Word, Excel, and Outlook.
• Non-profit accounting experience a plus.
• Education – minimum high school degree, financial or accounting degree a plus.

Specific weekly hours and schedule TBD with some flexibility.

Pay: $40,000.00 - $44,000.00 per year

Benefits:

• Flexible schedule
• Flexible spending account
• Paid time off

Work Location: In person