Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

• Have good moral character as determined by investigation;
• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release of all records involving their criminal history to the appointing authority;
• Supply a fingerprint sample in the manner prescribed by the TBI for a fingerprint bases criminal history records check;
• Have no conviction for a felony or have been discharged under any conditions other than honorable conditions from any branch of the United States armed forces.

Examination Method: Education and Experience,100%, for Preferred Service positions.

Overview

Under minimal supervision, performs professional sentence calculation or parole docketing work of considerable difficulty and supervisory work of considerable difficulty; and performs related work as required. This is the supervisory/managerial level class in the Sentencing/Docketing Technician and Sentencing/ Docketing Analyst sub-series. An employee in this class supervises a Sentence Computation Unit, a Sentence Information Services Unit, or a Parole Docketing Unit and explains, interprets, and enforces laws and policies pertaining to sentence calculation or parole docketing. This class differs from Sentencing/Docketing Analyst 2, in that incumbents of the latter analyzes sentence or parole structure, sentence calculation or parole docketing work, and sentence or parole hearing management procedures and reports to an incumbent in this class.

Responsibilities

• Identifies the separate components of an offender's sentence structure to explain to the courts the offender's sentence history and calculation. References offender orders with legal codes, policies, and procedures to confirm that the order is in compliance with the legal requirements for parole hearing or the offender's release.
• Monitors the staff's analysis of the offender's files and history to ensure that the overall sentence and time served is in compliance with the court orders. Ensures that staff under their personal supervision understands their personal job responsibilities in processing and reviewing offender's records and files.
• Addresses the actions needed to execute changes in work processes required by changes in the legal codes impacting offender sentencing. Participates in the formulation and execution of improvements for programs, policies, and procedures to address operational requirements for processing offender's sentence calculations and releases.
• Ensures that staff is confirming all required data, offenders' records and credits and information is accurate prior to certifying parole eligibility, determine release eligibility, or prior to authorizing the release of an offender as required by codes, policies, and procedures.
• Supervises the processing of orders when all data, information, and codes are complete and correct according to the requirements of codes, policies, and procedures. Reviews dockets and reports on offenders to determine release eligibility, expiration of sentences, and to clear out court status as required by codes, policies, and procedures. Reviews offender judgment orders for accuracy and proper calculations as required by codes, policies, and procedures.
• Receives documentation on offenders from public officials at all levels and contacts a variety of public officials regarding offender information and records as required by laws, policies, and procedures. Estimates the staff time and resources needed to meet workload projections in a timely manner as required by codes, policies, and procedures. Assesses the importance of the cases and the work requirements to determine the priorities for the work unit.
• Communicates with supervisors, peers, persons outside the organization or subordinates as required in response to inquiries for offender information to explain details relative to parole or revocation hearings, sentencing, or parole release as required by codes, policies, or procedures.
• Trains, coaches, and develops staff under their supervision and other staff as required by policies, procedures, and unit manuals. Explains the requirements and standards and recommends changes and improvements in the processes and procedures for work performance.

Competencies (KSA's)

Competencies:

• Builds Effective Teams
• Manages Complexity
• Optimizes Work Processes
• Being Resilient
• Courage

Knowledges:

• Administration and Management
• Clerical
• Customer and Personal Service
• Law and Government
• Public Safety and Security

Skills:

• Active Learning and Listening
• Complex Problem Solving
• Monitoring
• Learning Strategies
• Time Management

Abilities:

• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Information Ordering
• Speech Clarity

Tools & Equipment

• Personal Computer
• Telephone
• Fax machine
• Printer