POSITION SUMMARY

The Assistant Real Estate Manager provides support essential to the daily operations of a portfolio of properties by performing all duties effectively and professionally. Supports Real Estate Manager by assisting with accounting, budgeting, leasing, property operations, vendor and tenant interaction to otherwise relieve Real Estate Manager of day to day portfolio operational duties and administrative office operations by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

Provide essential support to the daily operations of the properties

Manage vendor performance and their contracts

Monitor tenant receivables and prepare delinquency letters

Perform property inspections and evaluate repairs

Prepare Lease abstracts

Assist in the preparation and timeliness of annual budgets and operating expense reconciliations

Assist with the preparation of monthly financial reports

Understand and report variances and explanations

Coordinate tenant move-in and move-outs

Seek competitive bids for project contracts

Assist with invoice approval process

Maintain rent roll, stacking plan, and rollover plan ensuring that all information is current

Provide next day follow-up with all tenant service requests assuring satisfaction with

response time and resolution

Works effectively with co-workers, tenant representatives, client representatives and vendors

Composes and types routine Tenant and Vendor correspondence and contracts

Determine need, create scope and conduct bid process for service contracts at existing and new

properties

Draft Leases, Lease Assignments, Addendums, and Amendments as required for portfolio

Create and update competitive property surveys and compile information in required presentation format

Exercises prudent judgement in absence of supervisor

Informs and updates supervisory personnel of all pertinent issues

Demonstrates problem-solving abilities

Perform additional job duties as requested

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree (B.A.) from four-year College or university; or a minimum of four (4) years related experience and/or training; or equivalent combination of education and experience.

Three (3) years of experience with building management departments of equivalent size.

Computer proficiency. Word processing skills and Excel spreadsheet knowledge required.

Must be flexible to meet the demands of a property management/brokerage office.

CERTIFICATES, LICENSES, REGISTRATIONS

State of California Real Estate License (Broker or Salesperson)

LANGUAGE SKILLS

Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to professionally respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to speak in front of and effectively present information to top management, public groups and/or Boards or Directors.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.). Ability to deal with a variety of abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific hearing and vision abilities required by this job include close vision and ability to adjust focus with or without corrective aids.

WORK ENVIRONMENT

The work environment characteristics described here are representative

of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is stationed within a general administrative office environment. While performing the functions of this position, the employee will be required to accompany the engineering/maintenance personnel in the field. Field visits may expose the employees to elevated areas, confined spaces and moving mechanical parts. The employee may be exposed to external environment, fluctuation temperature conditions, fumes, airborne particles, toxic or caustic chemicals, electrical hazards and vibrating components.

Job Type: Full-time

Pay: $58,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Property Management: 3 years (Preferred)

License/Certification:

• Real Estate License (Preferred)

Work Location: In person