We are seeking a detail-oriented and proactive Administrative Recruiter to join our team. This role is a mix of high-level office administration, full-cycle recruitment support, and training coordination - perfect for someone who excels at multitasking and keeping operations running smoothly.

The ideal candidate is a "people person" with a knack for organization, ensuring that both our staff and our potential hires have a seamless experience from the first phone call to the final onboarding step.

Temp-to-hire, full time (40hours)

Project Staffing, LLC. And Project Flagging, LLC. is a proud member of Maine Staffing Group and has been the go-to for local businesses for over 25 years. Whether the need is a single superstar or a whole dream team, we've got the magic touch to craft a solution that hits strategic goals out of the park!

Key Responsibilities

Recruitment & Interview Management:

• Interviewing: Conduct initial interviews and facilitate the onboarding process for new hires.
• Scheduling: Actively confirm, follow up, and reschedule interviews as needed to maintain a full hiring pipeline.

Training & Class Coordination:

• Scheduling: Manage the calendar for class scheduling, ensuring all sessions are organized and attendees are notified.
• Confirmations: Send out timely confirmations for all classes and upcoming interviews.
• Documentation: Responsible for all after-class paperwork, ensuring training records are accurate and filed correctly.

Administrative & Office Support:

• Phone Management: Answer and direct incoming calls to the appropriate staff members.
• Data Management: Perform accurate and timely data entry across various internal systems.
• Reporting: Collect and generate various weekly reports for management review.
• Timesheets: Oversee the collection and processing of daily timesheets.

Operations & Logistics:

• Maintain office and flagging inventory and oversee ordering to ensure the team has necessary supplies.
• Ensure the front-of-house and administrative functions remain organized and efficient.

Qualifications

• Experience: Proven work history in Reception or Administrative roles.
• Education: High school diploma or equivalent is required.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.
• Communication: Exceptional verbal and written communication skills with a professional demeanor.
• Organization: Ability to handle repetitive data tasks and detailed paperwork alongside high-priority scheduling.

Compensation:

$22.00 per hour

Benefits:

• 401k
• Health insurance
• Dental insurance
• Vision Insurance
• Life insurance
• Short term disability & long term disability
• Paid time off (PTO)
• Supplemental insurances (pet insurance, critical illness, &more !)

Schedule:

• Full time (40 hours)
• Monday – Friday
• 8-hour shift

Work Environment:

• Modern office setting
• In-person
• Business casual work attire
• Occasional weekends required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Pay: $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Caribou, ME 04736 (Preferred)

Work Location: In person