Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining an efficient workspace, supporting staff, managing communications, and handling essential clerical tasks. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and technical proficiency to foster a productive and welcoming office atmosphere. This paid position offers an exciting opportunity to lead office activities and contribute to our company's success.

QUALIFICATIONS:

• Relevant experience in construction office management or senior-level project administration of at least 5 years.
• Proficiency in construction accounting and management software including Spectrum, Sage, Viewpoint, or similar, as well as the MS Office Suite (Excel, Word, Outlook).
• Demonstrated ability to manage high-volume documentation, including AIA billings, certified payroll, and lien waivers.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced environment with strict project deadlines.
• Relevant training, certifications, or a degree in Business Administration, Accounting, or a related field is preferred though not required.
• Maintain a high level of confidentiality and professionalism when handling personnel files and financial data.
• Ability to work in a team environment, meeting the time and promptness requirements specific to project schedules.
• Ability to obtain secured area access by satisfactorily passing a criminal background check and passing customer testing requirements to maintain necessary ID badging.
• Maintaining a current Notary Public commission is preferred.
• Maintain a valid state-issued driver’s license and be authorized to work in the United States.

ROLE TASK EXPECTATIONS:

• Office Operations: Lead the daily administrative operations of the Baxley Regional office, including facility management, supply procurement, and maintaining a professional environment for clients and staff.
• Project Administration: Support the General Manager and Project Manager(s) with the processing of submittals, RFIs, change orders, and the preparation of project close-out documents. This includes being the badging coordinator for Company personnel on projects where secured access is granted by completing applications and passing a criminal background check.
• Financial Coordination: Assist the corporate accounting team by processing accounts payable/receivable, coding invoices accurately to specific job costs, and ensuring all field timecards are submitted timely for payroll processing.
• Compliance & Insurance: Manage and track Certificates of Insurance (COI) for subcontractors and vendors, ensuring all parties meet Company and project-specific insurance requirements before arriving on-site.
• Human Resources Liaison: Assist with local onboarding of new hires, maintaining regional personnel files, and ensuring adherence to Company HR policies as outlined in the handbook.
• Contract Management: Maintain organized digital and physical files for prime contracts and subcontracts, ensuring all executed documents and riders are properly archived.
• Communication: Serve as a primary point of contact for regional vendors and subcontractors, ensuring a professional and timely flow of information.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person