Entry-Level Bookkeeper / Administrative Assistant

Company: AIYA Technology System
Industry: Payment Processing and Financial Technology
Location: New York City, NY
Job Type: Full-Time
Experience Level: Entry Level
Work Arrangement: On-Site

About the Company

AIYA Technology System is a payment processing and financial technology company providing payment, API integration App Development , business technology, and merchant-support solutions to businesses across multiple industries.

We are seeking a reliable, organized, and detail-oriented Entry-Level Bookkeeper / Administrative Assistant to support our Accounting, Finance, and Administrative departments. This position is an excellent opportunity for a recent graduate or early-career professional who wants to develop practical experience in bookkeeping, payment processing, office administration, and financial operations.

Key ResponsibilitiesBookkeeping and Accounting Support

• Record daily financial transactions accurately and promptly.
• Assist with accounts payable and accounts receivable.
• Prepare invoices and follow up on outstanding payments.
• Reconcile bank accounts, credit card accounts, and internal financial records.
• Assist with merchant deposits, payment settlements, residual reports, and transaction reconciliations.
• Organize receipts, expense reports, vendor invoices, and supporting documents.
• Maintain accurate electronic and physical accounting files.
• Assist with monthly financial closing and management reports.
• Identify transaction discrepancies and report them to management.
• Support the Accounting Department with audits, tax preparation, and special financial projects.

Administrative Support

• Answer telephone calls and respond to general emails professionally.
• Schedule meetings and maintain calendars.
• Prepare reports, spreadsheets, forms, and business correspondence.
• Enter and update customer, vendor, and merchant information in company systems.
• Organize contracts, applications, invoices, and compliance documents.
• Assist with office supply management, document scanning, filing, and recordkeeping.
• Communicate with merchants, vendors, banks, processors, and internal departments.
• Support executives and department managers with daily administrative tasks.
• Maintain confidentiality when handling financial, employee, and customer information.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Entry-level candidates and recent graduates are encouraged to apply.
• Basic understanding of bookkeeping and accounting principles.
• Proficiency in Microsoft Excel, Word, Outlook, and Google Workspace.
• Experience with QuickBooks or other accounting software is preferred but not required.
• Strong numerical, organizational, and data-entry skills.
• High attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Professional, dependable, and willing to learn.
• Ability to work independently and collaborate with different departments.
• Experience in payment processing, banking, financial technology, or merchant services is a plus but not required.

Employment Authorization

Applicants must be legally authorized to work in the United States. Employment visa sponsorship is not available for this position.

What We Offer

• Entry-level training and professional development.
• Hands-on experience in accounting and payment-industry operations.
• Opportunities for career advancement within the company.
• Supportive and professional work environment.
• Exposure to payment processing, merchant services, financial technology, and business operations.
• Competitive compensation based on education and experience.

Schedule

• Monday through Friday
• On-site position in New York City
• Standard business hours

Compensation

$17–$50 per hour, depending on education, skills, and relevant experience.

How to Apply

Please submit the following through Indeed:

• Current résumé
• Brief introduction or cover letter
• Relevant accounting, bookkeeping, administrative, or internship experience
• Earliest available start date

AIYA Technology System is an equal opportunity employer. Employment decisions are based on qualifications, experience, performance, and business requirements without unlawful discrimination.

Pay: $17.00 - $31.27 per hour

Work Location: In person