SALARY

The anticipated hiring range for the Assistant Analyst position is $82,206 - $102,758 annually, with a full salary range up to $123,310. The City typically makes offers within the hiring range, based on the candidate’s experience and qualifications.

POSITION HIGHLIGHTS

Analytical Problem Solving: Research issues, evaluate information, and develop practical recommendations that support Purchasing operations and organizational objectives.

Operational Coordination: Monitor projects, contracts, and division activities, identify what is needed, and help ensure work progresses efficiently and accurately.

Process Improvement: Analyze workflows, identify opportunities to improve efficiency and consistency, and help implement solutions that strengthen service delivery.

DESCRIPTION

The City of Thousand Oaks has an excellent opportunity for an Assistant Analyst within the Finance Department's Purchasing Division. This position researches issues, analyzes information, evaluates business processes, and coordinates projects that improve purchasing practices, strengthen operational efficiency, and inform decision-making across the organization.

The Assistant Analyst works on a wide variety of assignments involving research, data analysis, project coordination, procurement activities, contract administration, reporting, and process improvement. This role requires the ability to quickly understand complex situations, determine priorities, organize information, and maintain momentum across multiple assignments while ensuring accuracy and attention to detail.

The successful candidate should have prior public purchasing experience or be willing to learn public procurement practices while applying strong analytical thinking, sound judgment, and exceptional organizational skills. The ideal candidate naturally identifies what needs to be done, anticipates issues before they become problems, develops practical solutions, and consistently keeps projects and operational activities moving forward.

PRIMARY RESPONSIBILITIES

• Research operational, financial, and procurement-related issues and develop clear, well-supported recommendations
• Analyze data, identify trends, evaluate outcomes, and prepare reports that support management decision making
• Monitor procurement activities, contracts, projects, and operational priorities to ensure timely completion and accurate follow through
• Prepare staff reports, presentations, correspondence, procedures, and other analytical materials
• Evaluate business processes, identify operational inefficiencies, and recommend practical improvements that increase efficiency, consistency, and service levels
• Support budget-related, administrative, and operational assignments by compiling data, maintaining records, and monitoring trends
• Coordinate assigned projects by organizing information, tracking milestones, resolving issues, and maintaining accountability throughout the project lifecycle
• Maintain contract records, tracking systems, documentation, and reporting tools that support Compliance and operational effectiveness
• Research procurement regulations, industry best practices, and emerging trends to support continuous improvement
• Collaborate with City departments, vendors, and stakeholders to resolve issues, exchange information, and advance Purchasing initiatives
• Perform a variety of analytical, technical, and administrative assignments in support of division priorities

IDEAL CANDIDATE

The ideal candidate is a curious, analytical professional who enjoys solving problems, improving processes, and keeping work moving. Successful candidates will demonstrate the following qualities:

• Strong Analytical Skills: Quickly understands complex situations, identifies issues, asks thoughtful questions, and develops practical, well-reasoned solutions

• Problem Solver: Determines what needs to be done, anticipates challenges, and exercises sound judgment with general direction

• Highly Organized: Effectively manages multiple priorities, follows through on commitments, and maintains accurate, up-to-date records and projects

• Effective Communicator: Writes and speaks clearly, organizes information logically, and presents complex topics in a concise and professional manner

• Proactive: Takes initiative, recognizes opportunities for improvement, and drives work forward without waiting to be asked

• Collaborative: Builds positive working relationships and communicates effectively with staff, vendors, and stakeholders

• Technical Proficiency: Uses Excel, databases, and business software to organize information, analyze data, and produce meaningful reports

EDUCATION

A Bachelor's Degree from an accredited college or university with major coursework in public administration, business administration, finance, economics, or a related field.

EXPERIENCE

Two years of responsible administrative, programmatic, or analytical support experience.

One year of experience in research, analysis, reporting, project coordination, or administrative support, preferably in a public sector or municipal environment.

A valid Class C California driver's license is required.

CORE COMPETENCIES

• Effective Communicator
• Strategic Thinker
• Results Oriented
• Customer Focused
• Problem Solver and Decision Maker
• Planner and Organizer
• Technically Knowledgeable

FILING DEADLINE: Thursday, July 30, 2026 at 5:00 p.m.

Applications and supplemental questions will be reviewed on an on-going basis and candidates are encouraged to apply as soon as possible. Please note, the recruitment may close without notice at any time after the first review date.

SUPPLEMENTAL QUESTIONNAIRE: Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant's qualifications for the position.

Additional information about the City is available on our website at www.toaks.gov.

For additional information or questions, please contact Human Resources at (805) 449-2144.

REASONABLE ACCOMMODATION: The City of Thousand Oaks makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date. Applicants requesting an accommodation should document the request including the type and extent of accommodations requested to participate in the selection process and/or perform the duties of the job for which applied.

VETERAN’S PREFERENCE: In order to qualify for Veteran’s Preference a Form DD214, or other acceptable proof of service, must be submitted by the deadline date/time noted in the job announcement. Any veteran who has successfully completed all phases of a selection process for employment with the City shall be granted a final interview regardless of his or her ranking on the eligibility list, providing he/she meets the criteria for an eligible veteran.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

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