About the Role

The APM exists to make sure nothing slips between the office in Point Richmond and their projects across Sonoma, Los Altos Hills, and San Francisco.

This role is one leg of a three-legged stool alongside the Superintendent and Project Manager. The person who thrives here doesn't wait to be told. They see a gap, they fill it. They get a verbal instruction, they confirm it in writing. They notice a spec doesn't match the drawing, they call it out immediately. They are more interested in excellence than ego.

Key Outcomes

• The submittal process moves without friction. Specs are reviewed against drawings and design intent before anything reaches the field. Gaps need to be caught at the desk, not discovered on site.
• Sage 100. Subcontracts are written, change orders are processed, reports are pulled without being asked. There is no room for error when entering data into Sage. The program is not straightforward and a deep understanding of its quirks is required to maintain accurate accounting.
• No one wonders where a project stands. PMs, Supers, subs, and architects hear what they need before they ask. Subcontractors get "no thank you" letters within 24 hours of a bid decision. Every verbal commitment becomes a written confirmation. Trust in the process compounds when it's in writing.
• Nothing is assumed. Instructions go out in writing. Confirmations come back in writing. The question "did anyone tell them?" has a documented answer.
• The firm isn't overly dependent on any one person. The APM's submittal protocols, Sage workflows, and written handoffs become the firm's institutional memory, not one person's tribal knowledge. The cost-plus side runs clean. The fixed-price infrastructure is still being built, and the APM helps build it.
• Scope gaps, quantity errors, and spec mismatches get caught before they become cost overruns.

What Success Looks Like

• Within the first two weeks, Sage will be running clean. You will have introduced yourself to every sub you're coordinating with and your PMs will have already stopped checking everything you do.
• By day 30, change orders and subcontracts will be getting processed same-day. Submittals will be getting critically reviewed (not merely routed). Discrepancies won’t be making it to the field. People will become accustomed to CCing you on everything. No scope gap or spec mismatch will make it to the job site that could have been caught.
• By day 90, you'll be the person the PM calls first. Something you built is now the way the team does it (checklist, protocol, etc.). The next APM will start faster because of what you wrote down.

What You Need

• Sage 100 experience and insight. This is a non-negotiable.
• "State the truth" communication discipline. Assumptions are dangerous. Questions that resolve ambiguity are valued.
• Construction background with submittal depth. You critically review submittals and everything else that comes across your desk. You've noticed when a wall-mounted fixture is specified for a deck-mount application, caught a quantity short before the order went out, etc.
• Thoughtful reflective ownership under pressure. Clients are spending personal money, so when something goes sideways, the question is: what will you do differently next time to prevent that class of errors from ever recurring?

What Helps

• Quantity take-off and markup experience in Bluebeam
• Procore project manager module experience
• Microsoft Project or Smartsheets experience building critical path schedules
• Two to five years as an APM or PC that informs your familiarity with the patterns and problems we encounter in residential project management

What Makes This Role Hard

• The barisn’t lowered when things get busy.
• Leadership is direct because they are committed to quality. Read it as criticism and you won't last. Read it as clarity and it's one of the best things about working here.
• Mistakes are visible so there’s no room for mediocrity. There's no department to absorb an error or obscure a slip.
• The firm is still building its processes. Some of what you walk into doesn't have a written procedure yet; you're expected to write it or help write it.The APM/PM boundary isn't fixed. What you take on depends more on capability and judgement than title.

What Makes This Role Worth It

• Principals who are present. You can ask anything. Open door policy. They are in the field working alongside field labor making sure things go right, without undermining the leadership of the site super.
• Your work is visible here. 30 to 40 people, principals in the weeds, no layers between you and the two people who built it.
• Base salary: $80,000 – $130,000 depending on experience
• PTO: 24 days from Day 1
• 401(k): 6% employer match!
• Health: $405/month employer contribution toward individual coverage (CalChoice plan)
• Vision/Dental: Plans available; employee-paid
• Mileage: IRS standard rate reimbursement for work-related travel

Resort properties in Mexico and future property Tahoe available to employees for time off. Leadership encourages rest and restorative self-care.

Pay: $80,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person