DESCRIPTION

Under the direction of an assigned supervisor, perform routine typing, filing, copying and general clerical activities in support of a program or District function. Performs other related duties as may be assigned.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Performs routine filing, copying and typing assignments from detailed copy; proofreads completed typing assignments. (E)
• Duplicates items; collates, staples and stacks materials per instructions; packages completed copies for administrative and classroom use. (E)
• Maintains records, inventories, indexes and cross references files; sorts, classifies and files documents as directed. (E)
• Receives visitors; answers telephone and refers telephone calls and visitors to appropriate personnel; answers routine questions according to established guidelines. (E)
• Receives and makes telephone calls as directed; takes and relays messages. (E)
• Receives, sorts and distributes incoming and outgoing mail. (E)
• Assures the timely distribution and receipt of a variety of records, reports and bulletins as directed. (E)
• Operates a variety of office equipment, such as typewriter, calculator and copy machine. (E)
• Receives, records monies received; records fundraising related transactions to accounting. (E)
• Prepares instructors materials as directed; order supplies when needed. (E)
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school or G.E.D. equivalent.

KNOWLEDGE OF:

• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Basic math.
• Operation of office machines including computer equipment and applicable software.

• Learn modern office practices, procedures and equipment.
• Perform clerical duties such as filing, duplications, typing and maintaining routine records.
• Operate a computer terminal, copier, typewriter and adding machine.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Learn office procedures, rules and methods.
• Type at 40 words net per minute.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not applicable – no permanent full-time staff to supervise.

CONTACTS:
Co-workers, mailroom, cashier's office, security, students, clients, and the general public.

PHYSICAL EFFORT:

• Requires the ability to exert some physical effort, such as walking, standing and light lifting
• Dexterity in the use of fingers, limbs and body in the operation of office equipment.
• Tasks require extended periods of time at a keyboard.

• Application
• Current resume
• Letter of intent that addresses minimum and desirable qualifications.
• Typing Test/Certification must be current within one year and must include name, date and net words per minute (NWP).

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply.
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.