The Event Coordinator plays an essential role in supporting TEAM partnership with a leading global cloud provider managing event logistics, stakeholder coordination, and attendee experiences across various regions and themes. This role blends project coordination, operational support, and client service - ensuring flawless execution and exceptional engagement at every touchpoint. From live-streaming and speaker management to registration and reporting, this position ensures all logistical details are seamlessly executed and aligned with our client's standards. This is not simply event support. It is the orchestration of details and execution in order to meet required deadlines within a timely manner.

Event Planning & Execution

• Support the planning and execution of various tech specific events (In-person, virtual and hybrid events) from concept through post-event measurement.
• Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support.
• Assist in managing live-streaming, speaker coordination, and on-site technical needs.
• Track key deliverables and timelines to ensure successful event execution across multiple regions.
• Prepare event materials, briefings, and post-event recaps as needed.

Stakeholder & Vendor Coordination

• Serve as a central point of contact for cross-functional client teams.
• Support communication between Internal teams to ensure alignment and timely delivery of assets.
• Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards.
• Negotiation of contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective In-person event execution, and delivery standards aligned to regional marketing strategy.

Attendee & Executive Engagement

• Support executive, customer, and partner engagement initiatives for key tech events.
• Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience.
• Serve as part of the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates.

Logistics, Reporting & Administration

• Manage event documentation, including project trackers, contact lists, and schedules.
• Ability to measure leads and pipelines, given this Is B2B.
• Support budget tracking and expense reconciliation as directed.
• Compile post-event reports summarizing attendance, engagement, and logistics outcomes.
• Assist in process improvements and documentation to enhance future event efficiency.

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field
• Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment.
• Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting.
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication skills with a client-service mindset
• Virtual desktop setup is required; no new software purchases required.
• Experience supporting virtual or hybrid events a plus.
• Ability to travel If needed for event support.
• Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms.