Clinical Project Manager II – HIV Research (Local Studies & Portfolio Management Support)

Sponsor Dedicated | Remote (US)

Are you a clinical research professional who thrives on organization, portfolio oversight, scientific study management, and ensuring that complex research programs remain on track from concept through publication?

WHY THIS OPPORTUNITY

This is an opportunity to join a highly collaborative Medical Affairs and HIV research organization supporting a diverse portfolio of locally sponsored studies (LSS) focused on HIV treatment and prevention. The team is seeking a detail-oriented project management professional who enjoys bringing structure, visibility, and operational excellence to research portfolios while partnering closely with investigators, scientific leaders, and cross-functional stakeholders.

This role combines study management, governance support, portfolio tracking, publication planning oversight, and executive-level reporting. Success requires someone who can manage multiple competing priorities, maintain exceptional attention to detail, proactively identify risks and delays, and communicate effectively across a broad range of stakeholders.

The ideal candidate is highly organized, process-oriented, and comfortable working across multiple studies simultaneously. You should enjoy building and maintaining tracking systems, developing meaningful portfolio metrics, supporting governance processes, and ensuring leadership has clear visibility into study progress, milestones, risks, and publication activities.

While HIV therapeutic area experience is preferred, candidates with strong clinical research, Medical Affairs, scientific operations, or study management experience in other therapeutic areas will also be considered.

This team values collaboration, accountability, scientific rigor, proactive communication, operational excellence, and continuous improvement.

While remote/home-based candidates may be considered, priority will be given to candidates located in or near Foster City, California, with the ability to work onsite 2–3 days per week.

THE ROLE

As a Clinical Project Manager II – HIV Research, you will provide operational and scientific management support for a portfolio of locally sponsored studies across HIV treatment and prevention programs.

You will serve as a key coordinator responsible for tracking study progress, supporting governance activities, maintaining portfolio visibility, overseeing publication tracking, and ensuring accurate reporting for Medical Affairs leadership. You will partner closely with study teams and stakeholders to ensure studies progress efficiently while maintaining compliance with internal processes and governance expectations.

Success in this role requires someone who can balance multiple projects simultaneously while maintaining a high level of accuracy, organization, and responsiveness.

WHAT YOU WILL DO

• Manage intake, tracking, and ongoing oversight of locally sponsored studies across the HIV treatment and prevention portfolio
• Monitor study milestones, timelines, deliverables, and key performance indicators to ensure visibility and proactive management of study progress
• Identify studies that may be at risk for delays, escalation, or closure and communicate findings to appropriate stakeholders
• Support internal and external protocol review board processes (iPRB/oPRB), including submission coordination, documentation management, tracking, and comment adjudication activities
• Maintain portfolio tracking tools, dashboards, and reporting systems to ensure accurate and timely visibility into study status
• Track publication plans, including abstracts, posters, presentations, and manuscripts across the portfolio
• Develop forecasting reports and publication timelines to support strategic planning activities
• Generate recurring portfolio metrics, study summaries, and status reports for Medical Affairs leadership and key stakeholders
• Assist in the development of executive-level presentations and slide decks supporting Medical Affairs Research (MAR) initiatives and portfolio narratives
• Ensure consistency, completeness, and accuracy across study documentation, tracking systems, and internal reporting tools
• Facilitate communication across study teams and stakeholders to ensure alignment on deliverables, timelines, and expectations
• Support process improvement initiatives that enhance portfolio management, reporting efficiency, and study oversight capabilities
• Maintain awareness of portfolio priorities and proactively identify opportunities to improve visibility, efficiency, and execution

WHO YOU ARE

Required Qualifications

• Bachelor’s degree in Life Sciences, Public Health, Clinical Research, Healthcare, or a related field
• Experience supporting clinical research operations, Medical Affairs research, scientific programs, study management, or project management activities
• Strong experience managing multiple projects, timelines, deliverables, and competing priorities simultaneously
• Experience maintaining study trackers, dashboards, reporting tools, or portfolio management systems
• Strong organizational skills with exceptional attention to detail and follow-through
• Demonstrated ability to identify risks, gaps, and delays proactively while driving resolution activities
• Strong communication and stakeholder management skills with the ability to work effectively across cross-functional teams
• Advanced proficiency with Microsoft PowerPoint, Excel, and other reporting or document management tools
• Ability to synthesize complex information into concise reports, summaries, and executive-level presentations
• Strong analytical, problem-solving, and prioritization capabilities

Preferred Qualifications

• Advanced degree in Life Sciences, Public Health, Clinical Research, Epidemiology, or a related discipline
• Experience supporting Medical Affairs research programs
• Experience with locally sponsored studies, investigator-sponsored studies, or research grant-funded studies
• Familiarity with governance processes, protocol review boards, or scientific review committees
• Experience supporting publication planning, tracking, and forecasting activities
• HIV therapeutic area experience strongly preferred
• Experience working within pharmaceutical, biotechnology, CRO, or sponsor-dedicated environments
• Experience creating portfolio dashboards, operational metrics, and executive-level reporting materials

WHAT MAKES THIS OPPORTUNITY DIFFERENT

• Opportunity to support innovative HIV treatment and prevention research that contributes to meaningful scientific advancement and patient outcomes
• Highly visible role with direct exposure to Medical Affairs leadership and strategic portfolio initiatives
• Blend of study management, portfolio oversight, governance support, and publication planning responsibilities
• Ability to influence operational excellence and improve visibility across a diverse research portfolio
• Collaborative environment with strong cross-functional partnership and stakeholder engagement
• Opportunity to develop expertise in scientific operations, portfolio management, and Medical Affairs research
• Meaningful role supporting the successful execution, tracking, and communication of important HIV research activities
• Remote flexibility within a sponsor-dedicated environment focused on innovation, quality, and continuous improvement