This position is located onsite at our Sidney, Nebraska lumber yard and office.

Compensation:

As a Freight & Brokerage Coordinator, you will:

• Create physical or online Bill of Ladings (BOL) for all shipments, ensuring compliance with customs and international trade regulations.
• Accurately declare goods, classification codes, and fulfill any additional customs requirements.
• Prepare all necessary paperwork for drivers, including special instructions, maps, phone numbers, and customs-related documentation for international shipments.
• Contact customers before shipments leave the yard to gather customs-related information and documentation, ensuring import/export regulation compliance.
• Ensure the accuracy of shipping information, obtain driver signatures, and update the system with load ticket information.
• Forward BOL copies to customers, especially for international shipments, meeting their importation needs.
• Collaborate with managers to schedule loads, aligning with customs clearance processes.
• Provide instructions to drivers and yard personnel regarding customs-specific requirements for international shipments.
• Act as the main point of contact for trucking calls, handling customs-related inquiries and providing guidance to drivers and dispatchers on customs clearance procedures.
• Collaborate with managers to optimize customs compliance and truck capacity for back orders, ensuring efficient utilization for international shipments.
• Update customer websites with shipping information, including customs-related details, tracking numbers, and expected delivery dates.
• Ensure products are in stock for customer pickup, review customs documentation submitted by drivers, and ensure compliance with SOPs for international shipments.
• Receive and process paperwork from drivers on shipments, following SOPs, and reviewing customs documentation for compliance.
• Collaborate with receiving yard employees to ensure accurate documentation for inbound rail shipments.
• Conduct carrier onboarding, including evaluating carrier qualifications, negotiating contract terms, and ensuring compliance with company standards.
• Provide accurate rail and trucking freight quotes by analyzing shipment requirements, calculating costs, and communicating quotes to relevant teams.
• Review, validate, and approve/dispute carrier and rail invoices, maintaining records of the billing process.
• Manage data and maintain a comprehensive database of approved carriers, rates, and performance metrics.
• Collaborate with various departments and external stakeholders to resolve issues, negotiate terms, and provide shipping cost information.
• Stay informed about industry regulations and compliance standards, ensuring carriers adhere to safety and legal requirements.
• Verify that yard receiving reports match the incoming BOL and forward this information to the Inventory department, ensuring customs-specific information is accurately reported.
• Canada & Mexico Shipments (where applicable):
  • Manage all export paperwork and border crossing documents, working with vendors and freight forwarders.
  • Maintain knowledge of evolving customs regulations and export requirements for international shipments to Canada and Mexico.
  • Oversee the customs clearance process for shipments to Canada and Mexico, resolving any customs-related issues to ensure smooth border crossing.
  • Provide customs-related support during phone backup, assisting with customs inquiries, documentation, and compliance.
• Attend daily shipping meetings and share customs clearance updates and insights to keep the team informed about international shipping compliance.
• Perform any other responsibilities assigned by management.

Qualifications:

Education: Minimum Requirement High School Diploma or equivalent. Community college or technical diploma an asset.

Experience: Minimum Requirement is 5 years proven logistics/dispatch experience. Minimum Requirement is 3 years proven in Export processes. Knowledge of lumber shipping and/or forestry product shipping preferred.