Spectra Development Company is a Commercial Real Estate Developer located in the North Hills area of Pittsburgh, PA. Spectra Development Company currently manages multiple commercial real estate buildings and retail spaces, from Class A to Class B buildings in Franklin Park to commercial retail space in Cranberry Township.

We offer a wide range of commercial real estate services, including property leasing, property management, and architectural design. Our team of experts can help you with all your real estate needs.

Must have experience: 5+ Years of experience managing commercial real estate properties of 400,000 square foot or more. Residential experience is not applicable unless there is a solid mix of both types of experience on applicants resume.

LEASING

• Negotiate commercial lease renewals for office partner buildings; prepare proposals for owner review and approval; close deals
• Prepare current lease availability materials/books/marketing material with leasing agent marketing team.
• Oversee and coordinate
• Schedule appointments and show available suites to renewal tenants
• Submit existing floor plans with tenant space plan program to outside architect for test fit design and lease exhibits
• Work with Counsel to prepare leases and exhibits; track for full execution and confirmation of lease terms

OPERATIONS

• Oversee the cleaning and maintenance services of facility (interior and exterior).
• Physically walk and inspect site (interior and exterior) on a regular basis to ensure buildings and grounds are being maintained to corporate standards.
• Coordinate cleaning activities with service provider supervisor on daily cleaning, cleaning complaints, requests, inspections, etc.
• Deal with tenant concerns and requests on timely basis to ensure tenant satisfaction with Management.
• Direct all tenant concerns and requests to proper department, when necessary.
• Respond to site emergencies such as roof leaks, elevator entrapments, water leaks, electric power outages, etc. and contact appropriate vendor/maintenance staff for corrective action.
• Schedule vendors for building improvements, tenant alterations, building repairs, etc.
• Assign daily repairs and prioritize work assignments with lead carpenter.
• Receive and respond to phone, walk-in and emailed inquiries regarding available office space.
• Prepare move-in/move-out forms for Operations Department

Liaison between commercial tenants and contractors with regard to construction, repair, improvements and maintenance issues. Ensure all required paperwork is received and current with vendors, etc., (i.e. Certificates of Insurance) Oversee maintenance of all building systems; including daily, monthly and repair items as needed. Show space to prospects in absence of Leasing Department. Meet with tenants requesting services and determine if they are billable or a lease responsible item/s. Prepare work authorization, when necessary, and forward to Accounting for invoicing.

• Report all security concerns/issues, etc. directly to the Security Contractor.
• Conduct periodic site inspections with ownership
• Assure site is covered during snow season for all after hour and weekend coverage.
• Assign seasonal repairs and maintenance.
• Ensure all AP invoices are submitted to the AP Department for payment in a timely manner.
• Seasonal: Coordinate landscaping/flowers, etc. with Maintenance and landscaping vendors.

Take ownership of partner building maintenance budget; create an accurate budget for the market, coordinate spending amounts and timing per the budget parameters; take responsibility for budget performance and be able to explain cost variances. Prepare the maintenance department annual budget

• Provide input on the creation and pricing of property maintenance projects as well as larger capital projects
• Review and provide comments on periodic budget variance reports.
• Conduct in 3rd party contract bidding process for operations services
• Achieve high levels of building maintenance and tenant service while maintaining expenses within budget and following lease parameters.

TENANT IMPROVEMENT PROJECTS (TI)

• Overall responsibility to bring construction projects to completion on time and on/below budget
• Provide timely and detailed construction estimates when structuring proposals.
• Provide up front input for space layout and construction time frames. Participate in tours and planning meetings with prospect.
• Work with Counsel to prepare lease construction exhibits and work letters
• Provide positive interactions with tenant personnel, coordinate architects and engineers to select finishes and finalize project details. Develop relationship and trust with tenant decision makers to ensure good communication that leads to a smooth project.
• Manage construction of new space as required for tenants (Tenant Improvement Projects); interact with tenant personnel, architects and engineers to select finishes and finalize project details. Obtain bids and oversee construction for current and new tenants.
• Manage day to day activities on the job site, direct foreman and resolve construction issues in the field. Coordinate landlord and tenant subcontractors order repairs, secure contracts, budget and control expenses for same.
• Coordinate security systems, keys/cards with Tenants and Security Contractor.

Spectra partner companies provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Spectra complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Spectra expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person