Administrative Coordinator – Preschool Office

Esperanza School | Houston, TX

Are you an organized, dependable professional who thrives in a fast-paced environment? Do you enjoy building relationships with families, supporting teachers, and keeping everything running smoothly behind the scenes?

Esperanza School is a vibrant early childhood community serving children from infancy through preschool. Our days are filled with laughter, learning, and constant activity, and we're looking for an exceptional Administrative Coordinator to become the welcoming face and organizational heart of our school.

This is the perfect opportunity for someone who is calm under pressure, highly organized, and enjoys balancing administrative responsibilities with supporting children, families, and teachers throughout the day.

What You'll Do

• Welcome families, visitors, and staff with warmth and professionalism
• Answer phones, emails, and general office inquiries
• Assist with enrollment, attendance, billing, and daily administrative tasks
• Utilize Procare for student records, billing, and family communication
• Support classrooms as needed to maintain ratios and assist during transitions
• Create engaging monthly newsletters, calendars, flyers, and family communications
• Help organize school events and administrative projects
• Maintain organized records and confidential files
• Assist with daily operations to ensure the school runs efficiently
• Drive a 13-passenger school van for after-school pick-up

Qualifications

• Previous administrative office experience required
• Experience working in a licensed childcare or preschool setting preferred
• Experience with Procare software and tuition billing strongly preferred
• Strong computer skills, including Microsoft Office and Canva or similar design programs
• Excellent organizational skills with the ability to multitask effectively
• Strong communication and customer service skills
• Professional, dependable, and detail-oriented
• Positive attitude and a genuine love for working with children and families

We're Looking for Someone Who

• Remains calm, patient, and emotionally steady during busy days
• Communicates with kindness, professionalism, and confidence
• Takes initiative and solves problems independently
• Enjoys supporting both office operations and classroom teams
• Is creative and enjoys designing newsletters, calendars, and family communications
• Works well as part of a collaborative team
• Brings a positive, can-do attitude to work every day

Requirements

• Must be at least 22 years of age
• High school diploma or equivalent required
• Must pass all required background checks
• CPR/First Aid Certification (or willingness to obtain upon hire)
• Must have a valid driver's license with a clean driving record
• Must be comfortable driving a 13-passenger van
• Must be available to attend one evening staff training each month

What We Offer

• Monday–Friday schedule
• Up to 33 days paid time off, including 2 weeks off at Christmas and a 5-day Labor Day weekend
• Paid professional development and training
• The chance to make a meaningful difference in the lives of children and families every day

If you're looking for more than just an office job and want to be part of a school community where relationships matter, we'd love to meet you.

Apply today to schedule an interview and discover why Esperanza School is one of the most magical places to work in Texas!

Visit us at www.esperanzaschool.com to learn more about our school.

Pay: $33,000.00 - $36,000.00 per year

Work Location: In person