Job Overview
A reputable private school is seeking a highly organized and detail-oriented Administrative Assistant to join our school team. The ideal candidate will possess strong communication skills and a proactive approach to managing various administrative tasks. This role is essential in ensuring the smooth operation of our office and providing exceptional support to both staff and clients. Below is a list of responsibilities:

Schedule: 8:00 AM to 3:30 PM, Monday through Friday. This is a private school, but we follow the public school calendar as closely as possible.

Responsibilities

• Assist the Directors with the day-to-day operations
• Be familiar with and stay current on state child care regulations, local and federal regulatory agencies, school policies and procedures and maintain compliance with all
• Keep records that pertain to the administration of the center in accordance with applicable federal, state and local laws
• Be responsible for the collection of tuition
• Answer phones
• Be familiar with the procedure for reporting suspected child abuse
• Schedule tours
• Be knowledgeable of playground safety
• Check and organize packages and mail
• Check and respond to voicemails left in general voicemail
• Plan field trips and special programs at the center
• Enter and maintain student records on Procare software
• Keep records of training hours completed as required by your state on each staff member
• Send the Welcome and Information e-mail when taking calls or giving tours
• Familiarize the parents of newly enrolled children with the Parent Handbook and policies and procedures
• Assist in creation of social media accounts for marketing purposes
• Update and maintain social media accounts
• Maintain the children's files, including immunization records
• Attend to sick or injured children without delay. Fill Incident/Accident forms and contact parents when needed. Contact proper officials in case of a serious injury. Contact the center's Insurance Agent if professional medical attention is required
• Administer medication to children according to policies and procedure and all state regulations
• Assists in planning special events
• Composes, or transcribes correspondence, newsletters, bulletins, memorandums, and other material
• Know the procedure for releasing children from your care
• Know the procedures for fire and weather related emergencies. Conduct and document practice drills as required by the local regulatory agency
• Keep the Director informed of any repairs or replacements needed for equipment, building, or grounds
• Handle all ordering, purchasing and inventory of consumable goods, including class, office, and janitorial supplies
• Keep the Director informed of center and staff supply or equipment needs as they arise
• Additional tasks assigned by the Director and Assitant Director depending on the needs of the school.

Qualifications

• Bilingual (English and Spanish preferred)
• A minimum of an Associate's Degree
• Prior school reception/administrative experience
• Pleasant disposition and warm customer care skills
• Demonstrate the following qualities: self-motivation, self-direction, ability to make good judgments, creativity, reliability, and dependability
• Provide all medical records, abuse clearance, criminal records check, fingerprint clearance, training certificates, and any other forms or information required by the child care regulatory agency
• Demonstrate the ability to handle crises, especially where children are involved, and to respond immediately to any emergency
• Be willing to participate in continuing education as required by the child care regulatory agency
• Maintain certification in CPR and First Aid Training

Job Types: Full-time, Contract

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Ability to Commute:

• Miami, FL 33129 (Required)

Ability to Relocate:

• Miami, FL 33129: Relocate before starting work (Required)

Work Location: In person