Job Summary: PPI Quality & Engineering is seeking a Receptionist / Office Assistant dedicated to handling employee and guest facing duties as well as providing administrative support in a dynamic environment. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic. About the role:

Roles & Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Screen and forward incoming phone calls
• Ensure reception and conference room areas are safe, tidy, and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Restock and maintain organized kitchen/break area
• Order office supplies and keep inventory in stock
• Create and maintain office documents for general use (directory, floor plan, check log, etc.)
• Organize, setup, and tear down luncheons for meetings and small events when needed
• Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
• Perform expense reporting for executive leadership team on a monthly basis
• Perform document verification processes for submittal
• Reconcile credit card statements and receipts, investigating and resolving charge discrepancies.
• Other administrative duties including but not limited to, data entry, filing, photocopying, and faxing
• Any additional support duties as assigned by the Office Manager

Do you have what it takes?:

Required Education / Experience

• High School Diploma
• Proven work experience as a Receptionist, Front Office Representative, or a similar role
• Proficiency in MS Excel spreadsheet and Adobe Acrobat
• Experience reviewing invoices for accuracy, completeness, and proper documentation
• Experience preparing and processing monthly expense reports
• Experience reviewing and verifying documents for accuracy and completeness before submission.
• Experience reconciling corporate credit card statements
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance with strong interpersonal skills
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Proven experience taking initiative in a dynamic and challenging work environment
• Demonstrated ability to maintain integrity and confidentiality

Desired Qualifications

• Accuracy and attention to detail
• Experience with Deltek Vision and Expensify a plus
• Exposure to accounts payable processing
• Currency conversion knowledge
• Experience with vendor sourcing
• Strong multitasking skills with the ability to prioritize tasks without compromising results
• A customer service orientation with the ability to be resourceful when issues arise

What can you expect from us in return?: