Bilingual Office Coordinator / Scheduler (Healthcare Staffing)

Location: Stuart, FL (In-Office Position)
Employment Type: Full-Time

Established and busy nurse registry serving the Treasure Coast for over 17 years is seeking a dependable, long-term team member to join our office staff. We are looking for an organized, detail-oriented professional who thrives in a fast-paced environment and enjoys helping clients and caregivers.

Responsibilities

• Coordinate client care schedules and staff cases with appropriate caregivers
• Manage caregiver credentialing, onboarding, and orientation processes
• Review and maintain employee and client files for accuracy and compliance
• Provide front desk support and assist with daily office operations
• Perform administrative duties including scheduling, filing, faxing, data entry, and document management
• Verify insurance information and authorizations
• Respond to schedule changes and identify replacement caregivers to fill open shifts when needed
• Maintain accurate records and process a high volume of scheduling and administrative tasks in company software

Qualifications

• Fluent in both English and Spanish (required)
• Prior administrative and scheduling experience required (healthcare or staffing experience preferred)
• Strong organizational and multitasking skills with the ability to work effectively under time-sensitive conditions
• Ability to prioritize competing responsibilities and solve staffing issues quickly and professionally
• Excellent communication and customer service skills
• Strong computer proficiency required; experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) preferred
• Experience with Generations software is a plus
• Must be comfortable with a daily commute to our Stuart office, as this is an in-office position

Ideal Candidate

The ideal candidate is dependable, detail-oriented, calm under pressure, and able to manage multiple priorities in a busy healthcare office. We are seeking someone interested in becoming a long-term member of our team and who values reliability, professionalism, and teamwork.

Compensation: Based on experience.

Job Type: Full-time

Pay: $15.00 - $24.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person