Aya Healthcare has an exciting Executive Assistant contract opportunity in San Francisco, CA!

Job Details:

JOB TITLE: Executive Assistant

CONTRACT DURATION: 26 weeks plus possible extension

LOCATION: San Francisco, CA 94109- hybrid onsite 2-3 days a week

PAY: 45-48hr

SHIFT: Monday–Friday | 8:00 AM – 5:00 PM

ONBOARDING TIME: Expect 2–3 weeks between offer to start date

EQUIPMENT: All equipment provided

Job Description and Requirements:

seeking candidates with demonstrated experience providing executive-level support in a fast-paced, professional environment. Preferred qualifications include a bachelor's degree (or equivalent combination of education and experience) and at least three years of experience supporting senior executives. Ideal candidates will have expertise in complex calendar management, coordinating meetings, managing executive communications with internal and external stakeholders, arranging travel and logistics, preparing or gathering meeting materials, and handling confidential information with discretion. Strong organizational, communication, problem-solving, and prioritization skills are highly preferred.

Job Function Summary:
Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multidisciplinary departments through subordinate management staff .

Generic Scope:
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope end determines solutions.

Custom Scope:
Uses skills as a seasoned and experienced administrative professional to assist in managing, planning and administering the operations for priorities of the Vice Chancellor/Associate Vice Chancellor (VC/AVC) unit at the Office of University Development and Alumni Relations (UDAR). The Executive Assistant provides administrative and program support, and may function as a project manager for special projects in the VC/AVC unit. This position is a key liaison between the VC/AVC and UDAR units, campus departments, and external constituencies, and provides executive assistance primarily to the AVC, with occasional back-up administrative support to the VC. The role requires executive-level coordination of calendars, internal and external communications, and meeting support. It also involves working with confidential donor information. The incumbent is expected to maintain strict confidentiality and exceptional judgment in selecting methods and techniques for obtaining solutions.

Department Overview:
At the Office of University Development and Alumni Relations (UDAR), we're proud to be the kind of place where great ideas can come from anyone, and you can do the most impactful work of your career alongside fantastic colleagues. From our pioneering work in the AIDS crisis to the creation of a silicon brain, you will experience the world-class nature of the university’s work and the difference it makes.

UDAR is a team of innovative professionals who partner with world-class scientists, healthcare providers, and philanthropists to advance breakthrough research and life-changing patient care. We're one of the nation's top fundraising organizations, home to smart, driven people who care deeply about the mission to advance science and transform health.

Our success comes from the combined talents of many roles: frontline fundraisers who build transformative partnerships with donors; alumni relations professionals who nurture lasting connections with community; writers and designers who help tell the university’s story; researchers and analysts who provide critical insights; and operations and information systems experts who keep us running smoothly.

What makes UDAR special? A commitment to growing talent from within, celebrating collective wins, and creating an environment where our staff thrive. Our culture of team-based fundraising is distinctly collaborative and we're always eager to embrace fresh approaches.

Regardless of your role, you'll be part of a unified team operating at the very top of its game.

Education:
Bachelors degree in related area (or equivalent work experience) and three or more years of related experience or the equivalent combination of education and experience / training.

Requirements (due at time of phone screen with recruiter):

· Resume with last seven years of work history if applicable - all work history gaps of 90+ days must be explained

· Upcoming requested time off for the duration of the contract

· Interview availability for the next 7–10 days

AYA DELIVERS…

· A robust team and dedicated recruiter to support you every step of the way to ensure you start on time, have accurate payroll and an exceptional experience

· A credentialing specialist to streamline the entire compliance process

· Premium medical, dental, vision and life insurance beginning day one of your assignment

Aya Healthcare is an Equal Opportunity Employer and encourages all to apply!

Benefits:

Dental insurance
Health insurance
Vision insurance

Pay: $45.00 - $48.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• Are you okay with a 26 week contract?

Experience:

• Executive administrative support: 1 year (Required)
• Calendar management: 1 year (Required)
• Schedule management: 1 year (Required)
• C-suite or Executive support: 1 year (Required)

Ability to Commute:

• San Francisco, CA 94143 (Required)

Work Location: Hybrid remote in San Francisco, CA 94143