Volare Aviation is looking for a reliable, organized, and detail-oriented Administrative Assistant to help support our daily flight school operations. This is a full-time, completely in-person position that combines front-office administration, bookkeeping support, data entry, customer communication, and general office support.

We are looking for someone who is dependable, professional, comfortable working with people, and able to stay on top of details without constant supervision. This role is important to keeping the office, customer experience, records, and daily operations running smoothly.

Responsibilities Include:

• Answering phone calls, emails, and customer inquiries professionally
• Assisting students, renters, instructors, customers, and visitors at the front desk
• Entering and updating customer, flight, billing, aircraft, and operational information
• Assisting with scheduling in Flight Schedule Pro or similar scheduling software
• Helping track aircraft reservations, instructor schedules, student activity, and customer accounts
• Supporting billing, invoices, payments, account balances, and customer charges
• Performing basic bookkeeping and financial recordkeeping tasks
• Assisting with basic tax documentation and financial records upkeep
• Organizing documents, waivers, pilot records, customer files, and company records
• Following up with customers regarding missing paperwork, payments, or required documents
• Maintaining accurate spreadsheets, reports, and internal records
• Coordinating with management, instructors, maintenance, and customers as needed
• Keeping the front office organized, clean, and professional
• Assisting with light office upkeep, restocking, and accommodation-related tasks as needed
• Assisting with other administrative and operational tasks related to the daily needs of the flight school

Ideal Candidate Has:

• Strong computer skills
• Strong data entry skills with excellent attention to detail
• Good people skills and professional communication
• Administrative office experience
• Basic bookkeeping, billing, invoicing, accounting support, or financial recordkeeping experience
• Ability to use spreadsheets, online systems, and digital records accurately
• Professional phone, email, and in-person communication skills
• Ability to multitask in a fast-paced environment
• Strong organization and follow-through
• Willingness to help with both office work and general office support
• Ability to work independently without constant supervision
• Aviation, flight school, scheduling, or customer service experience is a plus, but not required

Requirements:

• Must be available Monday–Friday, 8:45 AM – 4:30 PM
• Must be able to work completely in person
• Reliable transportation
• Strong computer skills
• Strong people skills
• Strong data entry skills
• Dependable, punctual, organized, and detail-oriented
• Experience with Microsoft Excel, Google Sheets, QuickBooks, Flight Schedule Pro, or similar systems preferred

Pay: From $19.00 per hour

Work Location: In person