Job Overview

Job Title: Remote Personal Assistant

Employment Type: Full-Time and Part-Time positions available

Company: MDA Public Affairs

MDA Public Affairs, a leading US-based consultancy firm in Trenton, New Jersey, is seeking a highly organised, proactive, and reliable Personal Assistant to provide comprehensive administrative support to our executive management team. This is a fully remote position, offering both full-time and part-time opportunities.

As a key member of our team, you will be instrumental in ensuring the smooth and efficient operation of our daily activities. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. This role is perfect for a self-motivated individual who thrives in a dynamic, fast-paced environment and has a keen interest in public affairs, advocacy, and non-profit management.

Responsibilities

Manage and maintain executive diaries, scheduling appointments, meetings, and conference calls across different time zones.

Coordinate and book complex travel arrangements, including flights, accommodation, and itineraries.

Screen and direct phone calls and emails, handling correspondence efficiently and professionally.

Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.

Liaise with clients, stakeholders, and government contacts in a courteous and professional manner.

Assist in the organisation of events, both virtual and in-person, as required.

Conduct research on various topics to support our advocacy, fundraising, and consulting services.

Handle confidential information with the utmost discretion and integrity.

Provide general administrative support, including data entry, file management, and other ad-hoc duties.

Qualifications

Proven experience working as a Personal Assistant, Executive Assistant, or in a similar administrative role.

Exceptional organisational, planning, and time-management skills with a strong ability to prioritise tasks.

Excellent written and verbal communication skills with meticulous attention to detail.

High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.

The ability to work independently, use initiative, and manage a demanding workload with minimal supervision.

A high degree of discretion and a professional demeanour are essential for this role.

Experience or a demonstrable interest in public policy, non-profit management, or government affairs would be highly advantageous.

Benefits

A competitive remuneration package.

The flexibility and convenience of a fully remote working arrangement.

Opportunities for professional growth and development.

A supportive and collaborative team environment dedicated to achieving client goals.