A Birth Certificate Processor collects birth and prenatal information from mothers, physicians, and patient’s medical records to prepare an accurate and timely birth certificate with or without a Declaration of Paternity. It is the responsibility of the Birth Certificate staff to assist unwed families in establishing paternity by obtaining a legal Declaration of Paternity so that the father may be recognized on the State-issued birth certificate. In the case of a fetal death, a death certificate is prepared and filed to the state by the Birth Certificate Processor; this is carried out by collaborating with community Obstetrics Providers and Mortuaries to file the death certificate in a timely manner. The Birth Certificate Processor will file Affidavits of Correction on the family’s behalf to help mitigate errors appearing on the official birth certificate. We also file birth certificates in the cases of adoption and Surrogacy by validating court orders and facilitating other relevant paperwork to ensure these instances are carried out in a legal and private manner. Finally, proper performance of the Birth Certificate Processor results in parents and governmental agencies receiving an accurate legal document within the timeline established by the State Department of Vital Statistics.

This position is responsible for filing accurate birth certificate information to the State Department of Vital Statistics on the eleventh day after the baby’s birth or death. Consistency, accuracy, promptness, and adherence to productivity standards are of paramount importance.

This position is expected to collaborate professionally and diplomatically with patients, families, and physicians to create an accurate legal document. Interaction with Renown Health System’s legal counsel may be required when validating Court Orders in regard to Surrogacy births.

This position must be familiar with Electronic Health Records, web-based transcription systems, electronic document/image systems, and the State of Nevada Electronic Birth Record System (EBRS) in order to produce an accurate and timely birth certificate.

This position is responsible for developing and maintaining positive working relationships with other departments, government entities, physicians, and outside agencies.

Candidates must be familiar with HIPAA guidelines when communicating with physicians, hospital staff, patients, and outside entities. Proficiency in basic release of information guidelines set forth by Renown Health, the state, and the federal government in order to correctly report the minimum amount of information necessary to notify area newspapers of births.

This position needs to be knowledgeable of Federal, State, and Regulatory agency requirements including the Washoe County Birth and Death Registrar in relation to; electronic medical records, completion of birth certificates, Declarations of Paternity, and fetal death certificates.

This position requires knowledge of regulatory and legal guidelines for completion of documents in the cases of adoption, Affidavits of Correction, and surrogacy births.

The candidate must consistently meet or exceed productivity and quality standards as defined by the HIM Leadership.

This position has the authority to solve problems following established company guidelines. Decisions that must be referred to a supervisor are; matters that can negatively impact the company, time-off requests, sick time, work schedules, interoffice problems, service recovery on the post-partum floor, or any other issues that may arise that are not covered in the Standard of Work.

KNOWLEDGE, SKILLS & ABILITIES:

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, and work conditions associated with this job. It is intended to be an accurate reflection of the general nature and level of the position.

Minimum Qualifications: Requirements - Required and/or Preferred

Education:

Must have a working-level knowledge of the English language (including; reading, writing and speaking English). Bilingual in English and Spanish not required but preferred.

Experience:

Requires a minimum of one-year experience in a Health Information Management Department or equivalent in a health care setting. Previous electronic medical record and document imaging system experience preferred.

License(s):

None.

Certification(s):

Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) preferred. Notary Public certification required or willing to obtain.

Computer / Typing:

Must possess, or be able to obtain within 90 days; the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, and basic date entry, etc.