Allergy & Asthma Center
Roanoke, Salem & Lynchburg, Virginia

About Us

The Allergy & Asthma Center is a physician-led specialty practice dedicated to providing exceptional allergy, asthma, and immunology care across Southwest Virginia. Our team is committed to delivering outstanding patient experiences while fostering a collaborative and supportive workplace culture.

We are seeking a highly organized and detail-oriented Practice Coordinator to support the day-to-day administrative, human resources, financial, and operational functions of our growing multi-site practice.

This role is ideal for someone who enjoys variety, takes ownership of projects, and thrives in a fast-paced healthcare environment.

Position Summary

The Practice Coordinator serves as a key operational support partner to clinic leadership, helping ensure the smooth functioning of administrative, HR, finance, and office operations across multiple clinic locations.

This position works closely with leadership, employees, vendors, and external partners to support hiring, onboarding, employee records, benefits administration, accounts payable activities, and general practice operations.

Key Responsibilities

Human Resources & Employee Support

· Process and submit bi-weekly payroll for the practice

· Review and approve reimbursement expenses submitted by providers

• Coordinate recruiting activities, including job postings, candidate screening, interview scheduling, and reference checks
• Facilitate new employee onboarding and orientation
• Maintain employee records and personnel files
• Support benefits administration, including health, dental, vision, life insurance, and retirement programs
• Assist employees with HR-related questions and benefit enrollment
• Coordinate employee compliance requirements and required documentation
• Support employee offboarding activities and records management
• Partner with leadership on employee communications and workforce initiatives

Administrative & Financial Support

• Assist with accounts payable activities, including invoice collection, documentation, and vendor communications
• Maintain organized records of receipts, invoices, and supporting documentation
• Serve as a liaison between the practice and accounting/finance partners
• Support reimbursement processing and other administrative financial functions
• Assist leadership with operational reporting and administrative projects

Practice Operations

• Coordinate office supply ordering and inventory management across multiple locations
• Support provider credentialing and licensing activities
• Assist with continuing education tracking and administrative requirements
• Coordinate vendor visits and office-related activities
• Support process improvement initiatives and special projects as assigned

Recruitment & Onboarding

• Post positions and manage candidate pipelines
• Conduct initial candidate screenings
• Coordinate interviews with hiring managers
• Facilitate pre-employment screening processes
• Prepare and manage onboarding documentation
• Ensure a positive new employee experience from offer acceptance through onboarding
• Qualifications

Required

• 2+ years of experience in healthcare administration, human resources, office management, or a related field
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities simultaneously
• Proficiency with QuickBooks, Microsoft Office Suite and business software systems
• Ability to maintain confidentiality and handle sensitive information professionally

Preferred

• Experience in a medical practice, healthcare organization, or physician office
• Human Resources experience
• Experience with benefits administration, onboarding, or employee relations
• Familiarity with payroll, accounting, or bookkeeping processes
• Experience supporting multi-site operations

What Success Looks Like

The successful candidate will:

• Build strong relationships with employees and leadership
• Maintain organized and accurate records
• Deliver a high level of responsiveness and follow-through
• Help create a positive employee experience
• Improve operational efficiency and administrative processes
• Serve as a dependable resource for both staff and management

Benefits

We offer a competitive compensation package including:

• Health, dental, and vision insurance
• Life insurance
• Retirement savings plan
• Paid time off
• Supportive team environment

Competitive salary based on prior experience and qualifications

Job Type

Full-time

Work Location

In-person (Roanoke, Salem, and Lynchburg, VA)

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person