Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Temporary IT Project Coordinator to join K&L Gates. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

POSITION SUMMARY

The IT Project Coordinator will support the execution and day-to-day operations of the Firm’s Demand Management and Project Portfolio processes during a temporary coverage period. This role will work closely with the Senior Business Relationship Manager (BRM) to coordinate intake, portfolio reporting, and governance activities across IT initiatives.

The Project Coordinator will play a key role in managing and tracking incoming requests, coordinating discovery efforts, maintaining portfolio data, and supporting communication across stakeholders. This role will ensure that project demand is documented, evaluated, and progressed through established governance processes in alignment with Firm priorities.

This position is ideal for someone with strong organizational and communication skills who is interested in developing experience in project coordination, demand management, and IT portfolio operations.

The Project Coordinator may also be assigned small, less complex projects or initiatives to run in a project manager capacity.

KEY RELATIONSHIPS

This role reports to the Senior Business Relationship Manager and works in close partnership with the Business Transformation Office, Demand Manager, technology architects, technology leadership, Project Managers, Procurement, and business stakeholders.

ESSENTIAL DUTIES

Demand Intake & Coordination

• Coordinate and track all incoming non-support IT requests through the intake process
• Schedule and facilitate discovery discussions with requesters and Subject Matter Experts (SMEs)
• Ensure requests are properly documented, categorized, and progressed through governance workflows
• Maintain and organize the demand backlog and pipeline
• Coordinate with vendors, architects, procurement and other technology personnel to ensure required assessments and contracts are completed.

Portfolio Reporting & Status Management

• Collect, validate, and consolidate demand status updates, risks, issues, and milestones
• Produce recurring demand and portfolio reports and dashboards for IT leadership
• Ensure project and demand data is accurate, complete, and current

Governance & Process Support

• Support execution of demand management and project governance processes
• Prepare materials and facilitate leadership updates on demand and initiative processes
• Help maintain intake workflows, demand dashboards and supporting tools
• Facilitate project handover meetings to ensure a smooth transition from demand to project

Stakeholder Coordination & Communication

• Serve as a central coordination point between requesters, IT teams, vendors and leadership
• Communicate status updates, risks, and dependencies across active initiatives
• Escalate risks or issues to leadership before reaching critical status

Operational & Administrative Support

• Maintain project and portfolio documentation, including SOPs and templates
• Prepare meeting materials, agendas, and notes
• Support data analysis and reporting related to resource planning and demand trends
  
  ADDITIONAL DUTIES
  
  • Manage the successful and timely delivery of smaller initiatives.
  • Participate in project discovery and governance meetings and propose improvements, if necessary.
  
  
  • Direct project correspondences by preparing and reviewing project scope, timeline, meeting minutes and emails.
  • Assist in the maintenance of department templates, records and resources, including team intranet and project team sites.
  • Provide additional administrative project support, as required.
  
  EXPERIENCE SKILLS REQUIRED
  
  • Bachelor’s Degree or equivalent work experience required.
  • Excellent organizational and administrative skills
  • Strong interpersonal skills with a proven ability to push back and manage expectations professionally
  • Strong verbal and written communication skills
  • Pragmatic, self-disciplined and organized
  • Strong work ethic and ability to work in an individual and team-oriented setting
  • Ability to coordinate and communicate across cross-functional teams
  • Ability to analyze problems, interpret operational needs and develop collaborative solutions
  • Ability to multi-task in a fast paced environment
  • Customer service orientation with a strong problem solving approach
• Exposure to project coordination, PMO or IT Operations
• Experience with reporting tools or portfolio/project tracking systems
• Familiarity with Project or portfolio management concepts
  
  • Desire to learn and grow career in a project management or analyst field

Basic experience with the following tools:

Servicenow or other Project and Portfolio management tools

Smartsheets or Excel

PowerBI (or similar reporting/dashboarding solutions

DocuSign or AdobeSign

Bonus: Powerautomate or other workflow tools

Hourly Rate $45.00 - $50.00/ hour

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

In accordance with the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, and the California Fair Chance Act, qualified applicants for our Los Angeles and San Francisco offices with arrest and conviction records will be considered.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

Please be advised that this position requires successful completion of a background check. In accordance with the Washington State Fair Chance Act, Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act, and applicable law qualified California and Washington State applicants with criminal history records will be considered. A criminal history will not categorically exclude a candidate from employment, and the Firm will consider relevant factors before making employment decisions based on criminal history information.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.